Parts Inventory Management & POS Invoicing

When you install an HBS Dealership Management System, your parts department will become a profit center for the dealership. You will have the management tools at your fingertips and the reports, graphs and detailed analysis you need to fully understand where you are making your desired margins and where your operations are falling short.

This view into your parts operations will empower you to make the management decisions required to identify and eliminate the inefficiencies that have kept you from maximizing your profits in the past.

Comprehensive seasonal ordering capability supporting four dealer-defined seasonal periods per year
Complete order and return history by part number with quantities and dates
Create and save parts quotes without relieving inventory
Import parts lists from most OEM electronic parts catalogs
Multi-location stock order creation with suggested transfers
Create suggested orders with promo, group or application codes.
Unlimited customer POS history online. Retrieve, display, print or email invoice images as .PDF documents
Identification of allocated quantities on open picking tickets and repair orders
Three bin locations per part number
Nine years of online parts history including parts sales, lost sales, and bintrips.
Support for wireless mobile inventory gun bin counts - enables real-time count updates.
Automatic handling of core returns and environmental charges & fees
Matrix pricing provides up to 99 different factoring levels by price range per source
Create customer parts orders from within POS and collect full or partial prepayment if desired
Allows duplicate part numbers across multiple vendors and sources
Helpful pop-up list/selection boxes to assist in making the correct selection
Sell stock, non-stock, new, used and rebuilt parts
Mobile Parts Truck Inventory capability

Fully-Automated, Unattended, Nightly Manufacturer Price File Updates

Since 2004, only HBS Systems has offered completely automated manufacturer price file updates. Don’t be confused by similar claims. With HBS, you don’t have to “apply” or “process” a downloaded file - your system does it automatically so you’ll always sell parts at the right price.

Very Simple Way to Record Lost Sales

Tracking lost sales is fast and easy at the point of sale. No need to keep handwritten lists or go through menus to log this valuable information. The system stores 48 months of detailed and 9 years of annual lost sales history for each part number. Lost sales information can be considered when creating daily, weekly, monthly or seasonal stock orders.

Powerful & Accurate Suggested Stock Order System

HBS is well known among parts personnel for having the best ordering system in the industry. By using dealer-defined criteria, the system can be tailored to support your specific parts management goals. With up to four seasonal ordering periods per year, the system prevents overstocking of parts in the off season. Best of all, the system automatically upgrades and downgrades stock classes to prevent obsolete inventory.

Easy Analysis of Parts Trend Information with Full Color Graphs and Charts

Imagine the power of being able to view parts information on-demand with a fully integrated graphical reporting tool. With HBS, it’s a reality. Graph-XPress transforms stacks of reports into meaningful pictures of your parts sales, stock levels, profits and more in a matter of seconds. There is no upload/ download or import/export of information required. It’s built right into your system. Gain a whole new perspective on your parts operations with this powerful feature.

Easy Navigation To Information Without Leaving the Invoice

One of the most popular features of our system is the ability to access information without leaving the POS invoice - even for a different customer. You can access a detailed listing of customer equipment, pull up A/R balance and payment history, view sales history, access COIN for part number exchanges, and more. Our system was designed by dealership parts people so it works the way you do.

Attach Photos, Videos, Invoices, Diagrams, or Handwritten Notes to Any Part Number

One of the most costly aspects of hiring new personnel is building up the knowledge base it takes to be an effective parts counter salesperson. In addition to extended descriptions and two comment lines for each parts master record, HBS eDocs allows reference material to be attached at the part number level. These can be copies of handwritten notes, assembly diagrams, photos, videos, manufacturer bulletins, or any other file you want to make available to system users. Use this powerful feature to share information that will make your entire staff more productive.